0 Negotiable or Not Mentioned
Kenya
67 days ago
talentsyncsolutions.in
9 Applied 6 Pro Applied
We are currently seeking a dedicated and highly organized Personal Assistant to the CEO for our esteemed client based in Kenya. The successful candidate will play a crucial role in providing comprehensive administrative and personal support to the CEO, ensuring the efficient operation of their daily schedule and business activities. This role is ideal for a professional who thrives in a fast-paced environment and is comfortable with frequent travel. The responsibilities include managing complex calendars, coordinating international and domestic travel arrangements, and attending meetings to record minutes. The candidate must be prepared to travel alongside the CEO to various locations, representing the executive office with professionalism. High levels of discretion and the ability to anticipate the CEO's needs are paramount for success in this position.
Key Requirements
Proven experience as a Personal Assistant or Executive Assistant.
Excellent diary and calendar management skills.
Proficiency in scheduling meetings and recording minutes.
Flexibility and willingness to travel extensively with the CEO.
Strong verbal and written communication skills in English.
0 Negotiable or Not Mentioned
Kenya, Nairobi
35 days ago
gmail.com
7 Applied 5 Pro Applied
We are seeking a highly organized and discreet Personal Assistant to provide direct support to our CEO. This is a full-time, on-site role based in Nairobi, Kenya, ideal for a professional who thrives in a fast-paced environment and enjoys being at the heart of leadership operations. The successful candidate will play a pivotal role in ensuring the CEO's daily operations run smoothly, handling complex scheduling, and acting as a primary point of contact for internal and external stakeholders.
Key responsibilities include managing intricate calendars, coordinating high-level meetings, and handling sensitive information with the utmost confidentiality and professionalism. You will be expected to utilize your expertise in Microsoft Office and Google Workspace to streamline administrative processes and solve problems proactively. This position offers a unique opportunity to work closely with top-level management and significantly grow your career within a dynamic and fast-moving organizational structure.
Key Requirements
Strong organisation and calendar management skills
Excellent verbal and written communication abilities
Proficient in Microsoft Office and Google Workspace tools
Proven problem-solver with sound professional judgement
Trustworthy and able to handle confidential information with discretion
0 Negotiable or Not Mentioned
Kenya, Nairobi
67 days ago
alternatedoors.co.ke
12 Applied 8 Pro Applied
We are looking for an Executive Assistant to support a leading NGO in Nairobi on a 6-month contract basis. This role offers a hybrid work arrangement, providing a balance between office presence and remote work. The Executive Assistant will provide high-level administrative support to the executive team, facilitating the smooth operation of the organization’s programs and initiatives during this contract period.
Key responsibilities include managing calendars, coordinating high-level meetings, and handling complex travel arrangements for staff and stakeholders. You will also serve as a liaison between the executive office and various departments, ensuring that information flows efficiently and deadlines are met. This is a great opportunity for a professional who thrives in a mission-driven environment and possesses exceptional organizational skills.
Key Requirements
Previous experience working as an Executive Assistant within an NGO.
Ability to work effectively in a hybrid office/remote environment.
Exceptional organizational and time-management skills.
Proficiency in digital tools for scheduling and communication.
Strong written and verbal communication skills.
0 Negotiable or Not Mentioned
Tanzania, Arusha
61 days ago
gibotel.com
14 Applied 10 Pro Applied
Gibotel is looking for an HR & Admin professional to manage our human resources and administrative functions in Arusha. You will play a crucial role in recruiting talent, maintaining employee records, and fostering a positive work culture.
The position also involves overseeing general office administration and ensuring compliance with Tanzanian labor regulations. The ideal candidate will have excellent interpersonal skills and the ability to handle sensitive information with discretion. You will support the management team in various administrative tasks and help streamline internal processes to improve organizational efficiency.
Key Requirements
Submission of a detailed CV.
Form 4 Certificate (F4).
Form 6 Certificate (F6).
University academic result transcript.
Degree in Human Resources, Public Administration, or related field.
0 Negotiable or Not Mentioned
Kenya, Nairobi
65 days ago
gmail.com
13 Applied 1 Casual Applied
9th Records Music Group Ltd is urgently seeking a dedicated Assistant Manager / Administrator to join our dynamic team in Nairobi. This pivotal role involves overseeing the daily administrative and operational functions of our main label as well as our affiliated brands, including Nairobi Podcast Studio and 9th Creatives. The successful candidate will act as a central point of contact, ensuring that all divisions operate smoothly and efficiently while maintaining high standards of service across our music production and creative departments. As an Assistant Manager, you will be responsible for coordinating music production schedules, managing studio bookings, and providing comprehensive administrative support to the leadership team. You will play a key role in fostering a creative environment and driving the professional growth of our diverse portfolio. Candidates should possess a strong background in management with at least 4 years of experience, ideally within the creative or media sectors, to effectively handle the multi-faceted demands of our various business units.
Key Requirements
Minimum of 4 years of professional experience in management or administration.
Proven experience in overseeing daily operations within a creative or media environment.
Strong organizational and multitasking skills to manage 9th Records and its affiliated brands.
Excellent communication and interpersonal skills for client and team interaction.
Proficiency in office management software and administrative tools.
0 Negotiable or Not Mentioned
Kenya, Nairobi
58 days ago
gmail.com
6 Applied 2 Ultra Applied
We are seeking CRM / Sales Admin Officers to provide essential technical and administrative support to our high-performance sales team in Nairobi. This role involves managing lead data within our CRM systems, tracking inquiries, and maintaining accurate sales reports. You will be the backbone of our data management, ensuring that the sales pipeline is visible, organized, and up to date.
In addition to data management, you will coordinate team schedules and manage important records for the project. This role is ideal for someone who is detail-oriented, comfortable with data, and thrives in a fast-paced environment. Based in Nairobi, this position offers the chance to work on a landmark development and contribute to a structured, performance-oriented sales environment.
Key Requirements
Manage and update lead data within CRM systems accurately.
Track all sales inquiries, pipelines, and performance reports.
Coordinate team schedules and internal administrative records.
Ensure the accuracy and integrity of all sales reporting.
Demonstrate proficiency in CRM software and office tools.
0 Negotiable or Not Mentioned
Kenya, Remote
34 days ago
solvoglobal.com
6 Applied 4 Pro Applied
We are looking for a Senior Administrative Assistant based in Kenya to support our global operations in a remote capacity. This part-time position requires a candidate with exceptional organizational skills to manage administrative tasks, track projects, and update company documentation. You will work closely with leadership to ensure that all accounting and administrative processes are executed flawlessly within a dynamic team environment.
The successful candidate will be proactive, detail-oriented, and capable of working without constant supervision. Excellent English communication skills are required to facilitate professional interactions with clients and internal stakeholders. This role provides a unique opportunity to work for an international company while based remotely in Kenya, contributing to significant projects and operational success.
Key Requirements
Highly proficient in English (C1 level/90% requirement).
Minimum 2 years of experience as an Administrative Assistant or in a related coordinator role.
Exceptional organizational skills and a high degree of autonomy.
Ability to support senior management and leadership effectively.
Knowledge of bookkeeping and tax processes is highly desirable.
0 Negotiable or Not Mentioned
Kenya, Nairobi
32 days ago
impacthub.net
7 Applied 5 Pro Applied
Impact Hub Nairobi is looking for a warm, organised, and proactive Front of House & Community Operations Officer to join our dynamic team. This full-time, in-person role is centered at the heart of our community space, ensuring it remains welcoming, professional, and runs smoothly every day. This position goes beyond traditional reception duties; it is a people-facing operations role essential for maintaining our vibrant atmosphere and supporting our diverse group of members and guests. The successful candidate will be responsible for a variety of tasks including managing room bookings, assisting with event coordination, and overseeing daily facility operations. You will play a crucial role in creating a strong community experience by being the primary point of contact for anyone entering the space. If you have a background in hospitality or operations and enjoy working in a community-driven environment, we invite you to apply.
Key Requirements
2–4 years’ experience in hospitality, front office, coworking, operations, events, customer service or community-facing work.
Warm, organised and proactive personality for a welcoming environment.
Ability to manage front-of-house operations effectively on a daily basis.
Experience in supporting room bookings and coordinating event logistics.
Strong communication skills for welcoming diverse members and guests.
0 Negotiable or Not Mentioned
Kenya
67 days ago
gmail.com
12 Applied 8 Pro Applied
Hadca Logistics Ltd is looking for a dedicated professional to join our team as a Logistics and Concierge Operations Specialist. As a leading name in Kenya for executive, luxury, and bespoke concierge services, we pride ourselves on delivering top-tier experiences to our clientele. This role involves managing complex travel and logistics requirements, ensuring that every detail of our luxury hire services meets the high standards our clients expect. The successful candidate will be responsible for coordinating activities across our key locations, including our office along Moi Southlake Road in Naivasha and our Nairobi branch in Parklands. You will work closely with the management team to optimize routes, manage client bookings, and maintain our reputation as Kenya's most trusted logistics partner. This position offers a unique opportunity to work in a high-stakes, luxury environment where excellence is the minimum requirement.
Key Requirements
Proficiency in coordinating high-end logistics and luxury concierge services for executive clients.
Strong communication skills to interact with high-net-worth individuals and corporate partners.
Experience in fleet management and vehicle hire operations within the Kenyan market.
Ability to manage logistics schedules across multiple branches, specifically Naivasha and Nairobi Parklands.
A valid driver's license and a clean driving record if operational support is required.
0 Negotiable or Not Mentioned
Kenya, Nairobi
61 days ago
nuru.cd
8 Applied 6 Pro Applied
Nuru is a fast-growing energy organization seeking a highly organized Executive Assistant to EXCO and Governance Coordinator. This role serves as the operational backbone for the CEO and executive team, ensuring that strategic execution remains on track across various regions including the DRC, Kenya, and Mauritius. Unlike traditional EA roles, this position demands a high degree of proactive coordination, structure, and follow-through in a complex, multi-country environment.
The successful candidate will manage the CEO's priorities, drive EXCO coordination, and support board governance processes. You will be responsible for ensuring that nothing falls through the cracks as the company continues its rapid expansion. This is an ideal role for an individual with substantial experience in executive support or operations who is ready to take on significant responsibility and eventually transition into broader leadership roles within the organization.
Key Requirements
4–8 years in executive support or operations coordination.
High level of organizational and proactive skills.
Experience managing executive team priorities.
Ability to coordinate Board governance activities.
Proficient in strategic execution across multiple countries.