0 Negotiable or Not Mentioned
Kenya, Nairobi
67 days ago
alternatedoors.co.ke
15 Applied 11 Pro Applied
We are looking for an Executive Assistant to support a leading NGO in Nairobi on a 6-month contract basis. This role offers a hybrid work arrangement, providing a balance between office presence and remote work. The Executive Assistant will provide high-level administrative support to the executive team, facilitating the smooth operation of the organization’s programs and initiatives during this contract period.
Key responsibilities include managing calendars, coordinating high-level meetings, and handling complex travel arrangements for staff and stakeholders. You will also serve as a liaison between the executive office and various departments, ensuring that information flows efficiently and deadlines are met. This is a great opportunity for a professional who thrives in a mission-driven environment and possesses exceptional organizational skills.
Key Requirements
Previous experience working as an Executive Assistant within an NGO.
Ability to work effectively in a hybrid office/remote environment.
Exceptional organizational and time-management skills.
Proficiency in digital tools for scheduling and communication.
Strong written and verbal communication skills.
0 Negotiable or Not Mentioned
Kenya
67 days ago
talentsyncsolutions.in
15 Applied 11 Pro Applied
We are currently seeking a dedicated and highly organized Personal Assistant to the CEO for our esteemed client based in Kenya. The successful candidate will play a crucial role in providing comprehensive administrative and personal support to the CEO, ensuring the efficient operation of their daily schedule and business activities. This role is ideal for a professional who thrives in a fast-paced environment and is comfortable with frequent travel. The responsibilities include managing complex calendars, coordinating international and domestic travel arrangements, and attending meetings to record minutes. The candidate must be prepared to travel alongside the CEO to various locations, representing the executive office with professionalism. High levels of discretion and the ability to anticipate the CEO's needs are paramount for success in this position.
Key Requirements
Proven experience as a Personal Assistant or Executive Assistant.
Excellent diary and calendar management skills.
Proficiency in scheduling meetings and recording minutes.
Flexibility and willingness to travel extensively with the CEO.
Strong verbal and written communication skills in English.
0 Negotiable or Not Mentioned
Tanzania, Moshi
56 days ago
starrich.co.tz
8 Applied 6 Pro Applied
The Assistant Administrator will play a crucial role in supporting the daily administrative and clerical functions of our client's office in Moshi. The primary goal of this position is to ensure that office operations run smoothly and efficiently. This includes managing communications, coordinating schedules, and maintaining an organized work environment for the entire team.
Key duties involve handling front-desk inquiries, managing office supplies, and assisting with the preparation of official documents and reports. The Assistant Administrator will also support the management team in organizing meetings and events. This role is ideal for a detail-oriented individual with strong multitasking skills who enjoys a diverse range of administrative responsibilities and contributes to a positive office culture.
Key Requirements
Certificate or Diploma in Secretarial Studies or Office Management
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent written and verbal communication skills
Strong organizational and time-management abilities
Ability to handle confidential information with discretion
0 Negotiable or Not Mentioned
Kenya, Nairobi
35 days ago
gmail.com
7 Applied 5 Pro Applied
We are seeking a highly organized and discreet Personal Assistant to provide direct support to our CEO. This is a full-time, on-site role based in Nairobi, Kenya, ideal for a professional who thrives in a fast-paced environment and enjoys being at the heart of leadership operations. The successful candidate will play a pivotal role in ensuring the CEO's daily operations run smoothly, handling complex scheduling, and acting as a primary point of contact for internal and external stakeholders.
Key responsibilities include managing intricate calendars, coordinating high-level meetings, and handling sensitive information with the utmost confidentiality and professionalism. You will be expected to utilize your expertise in Microsoft Office and Google Workspace to streamline administrative processes and solve problems proactively. This position offers a unique opportunity to work closely with top-level management and significantly grow your career within a dynamic and fast-moving organizational structure.
Key Requirements
Strong organisation and calendar management skills
Excellent verbal and written communication abilities
Proficient in Microsoft Office and Google Workspace tools
Proven problem-solver with sound professional judgement
Trustworthy and able to handle confidential information with discretion
0 Negotiable or Not Mentioned
Kenya, Nairobi
65 days ago
gmail.com
9 Applied 6 Pro Applied
9th Records Music Group Ltd is urgently seeking a dedicated Assistant Manager / Administrator to join our dynamic team in Nairobi. This pivotal role involves overseeing the daily administrative and operational functions of our main label as well as our affiliated brands, including Nairobi Podcast Studio and 9th Creatives. The successful candidate will act as a central point of contact, ensuring that all divisions operate smoothly and efficiently while maintaining high standards of service across our music production and creative departments. As an Assistant Manager, you will be responsible for coordinating music production schedules, managing studio bookings, and providing comprehensive administrative support to the leadership team. You will play a key role in fostering a creative environment and driving the professional growth of our diverse portfolio. Candidates should possess a strong background in management with at least 4 years of experience, ideally within the creative or media sectors, to effectively handle the multi-faceted demands of our various business units.
Key Requirements
Minimum of 4 years of professional experience in management or administration.
Proven experience in overseeing daily operations within a creative or media environment.
Strong organizational and multitasking skills to manage 9th Records and its affiliated brands.
Excellent communication and interpersonal skills for client and team interaction.
Proficiency in office management software and administrative tools.
0 Negotiable or Not Mentioned
Kenya
59 days ago
solvoglobal.com
15 Applied 11 Pro Applied
This role involves joining our on-site team as a Scheduler in Training, specifically serving as a Bilingual Scheduler. You will be responsible for coordinating complex schedules between clients and caregivers, ensuring that all service requests are handled efficiently and professionally. Your daily tasks will include managing incoming client calls, processing referrals, and maintaining real-time communication with internal teams to ensure service continuity. Additionally, you will support administrative tasks, inside sales, and recruiting efforts to maintain high operational standards within the organization.
As a Scheduler in Training, you are expected to maintain accurate records and adapt to a high-pressure, fast-paced work environment. The position requires a high level of organization and the ability to multitask while adhering to U.S. Eastern Time shifts. Successful candidates will demonstrate strong phone etiquette and a commitment to providing excellent service. This is a significant opportunity for individuals looking to build a career in healthcare operations and global service coordination while working on-site in Kenya.
Key Requirements
1+ year of experience in healthcare scheduling preferred.
Call center experience will also be considered as a valid background.
Fluent in English (both written and spoken) for effective bilingual communication.
Strong phone etiquette and professional verbal communication skills.
Exceptional organization skills with a focus on detail and accuracy.
0 Negotiable or Not Mentioned
Kenya, Remote
74 days ago
remotefromkenya.com
7 Applied 5 Pro Applied
We are recruiting organized and proactive Administrative Assistants to provide essential support to high-performing remote teams worldwide. Your responsibilities will include managing complex calendars, coordinating international meetings, and handling various administrative tasks to ensure smooth business operations. We are looking for individuals who are not just participants but performers, capable of taking full ownership of their duties and delivering results without the need for constant supervision. This remote position requires high attention to detail and the ability to communicate clearly and professionally with international colleagues. You will use various digital tools and platforms to maintain documentation, streamline office processes, and manage information flow efficiently. By joining our network, you will be part of a group of sharp, driven Kenyan professionals who are redefining remote work standards through excellence, execution, and a commitment to high-quality output.
Key Requirements
High degree of organizational and multitasking skills
Proficiency in Microsoft Office and Google Workspace
Experience with calendar management and meeting coordination
Excellent written and verbal professional communication
Ability to work independently with minimal supervision
0 Negotiable or Not Mentioned
Tanzania, Arusha
56 days ago
njirolegacy.com
13 Applied 9 Pro Applied
Njiro Legacy is looking for a professional and welcoming Receptionist to join our team in Arusha. As the first point of contact for our establishment, the successful candidate will be responsible for greeting guests, handling inquiries, and managing the front desk operations efficiently. You will play a crucial role in ensuring that all visitors have a positive first impression of our company.
Key responsibilities include answering phone calls, redirecting them as necessary, and managing incoming and outgoing mail. The ideal candidate should possess excellent communication skills and be able to multitask in a fast-paced environment. This role requires a high level of organization and a commitment to providing exceptional customer service to all our patrons.
Key Requirements
Proficiency in English and Swahili languages.
High school diploma or equivalent qualification.
Proven experience as a front desk representative or similar role.
Familiarity with office machines such as fax and printers.
Solid knowledge of MS Office, especially Excel and Word.
0 Negotiable or Not Mentioned
Kenya, Nairobi
58 days ago
gmail.com
13 Applied 4 Ultra Applied
We are seeking CRM / Sales Admin Officers to provide essential technical and administrative support to our high-performance sales team in Nairobi. This role involves managing lead data within our CRM systems, tracking inquiries, and maintaining accurate sales reports. You will be the backbone of our data management, ensuring that the sales pipeline is visible, organized, and up to date.
In addition to data management, you will coordinate team schedules and manage important records for the project. This role is ideal for someone who is detail-oriented, comfortable with data, and thrives in a fast-paced environment. Based in Nairobi, this position offers the chance to work on a landmark development and contribute to a structured, performance-oriented sales environment.
Key Requirements
Manage and update lead data within CRM systems accurately.
Track all sales inquiries, pipelines, and performance reports.
Coordinate team schedules and internal administrative records.
Ensure the accuracy and integrity of all sales reporting.
Demonstrate proficiency in CRM software and office tools.
0 Negotiable or Not Mentioned
Kenya, Nairobi
61 days ago
nuru.cd
13 Applied 4 Ultra Applied
Nuru is a fast-growing energy organization seeking a highly organized Executive Assistant to EXCO and Governance Coordinator. This role serves as the operational backbone for the CEO and executive team, ensuring that strategic execution remains on track across various regions including the DRC, Kenya, and Mauritius. Unlike traditional EA roles, this position demands a high degree of proactive coordination, structure, and follow-through in a complex, multi-country environment.
The successful candidate will manage the CEO's priorities, drive EXCO coordination, and support board governance processes. You will be responsible for ensuring that nothing falls through the cracks as the company continues its rapid expansion. This is an ideal role for an individual with substantial experience in executive support or operations who is ready to take on significant responsibility and eventually transition into broader leadership roles within the organization.
Key Requirements
4–8 years in executive support or operations coordination.
High level of organizational and proactive skills.
Experience managing executive team priorities.
Ability to coordinate Board governance activities.
Proficient in strategic execution across multiple countries.