ACCOUNTANT & PROPERTY CONTROL OFFICER @ ONTRACK
ONTRACK is seeking a dedicated and competent Accountant & Property Control Officer to join their dynamic business group. This role is crucial for managing the company's financial health and overseeing its property assets, operating across transportation, media equipment, and related sectors. Based in Dar es Salaam, the successful candidate will report directly to the Company Director and play a pivotal role in ensuring financial accuracy, operational efficiency, and regulatory compliance.
The core responsibilities include comprehensive financial recording and capturing, ensuring all transactions are accurately maintained and supported with proper documentation. This involves meticulous management of the cashbook, monitoring daily cash balances, and carrying out regular reconciliations. The officer will also be responsible for ensuring the proper handling and safeguarding of company funds in line with established control procedures.
Key duties extend to payments and payables management, including preparing and processing supplier payments, ensuring adherence to internal policies and budget provisions, and maintaining accurate records of accounts payable. Additionally, the role involves active management of receivables and revenue control, which includes recording customer invoices, tracking debtor records, and diligently following up on outstanding receivables to support business cash flow. The officer will also identify and report any delayed or problematic accounts.
A significant aspect of this position is Property & Rent Management. This includes maintaining proper records of company rented business premises and leased properties, tracking rental agreements, payment schedules, and occupancy status, and ensuring timely collection of rent. The officer will also report on property usage irregularities, coordinate routine and emergency maintenance, manage building security and fire safety, and ensure compliance with municipal and legal requirements.
Further responsibilities encompass expense monitoring, accurately classifying and documenting all business expenditures, and flagging any non-compliant expenses to management. The role also supports operational cost tracking for fuel, transport, and logistics, assisting in maintaining cost discipline across business units. Basic inventory and stock movement record-keeping, along with participation in stock counts and reconciliation exercises, are also part of the duties.
The Accountant & Property Control Officer will be responsible for preparing monthly payroll schedules, ensuring accuracy, alignment with approved staff records, and supporting statutory payroll-related deductions like PAYE and NSSF. They will maintain proper payroll records and ensure timely and confidential processing. Regular financial reporting, including weekly cash summaries and monthly performance reports, is also a key task, ensuring accuracy and timely submission.
Finally, the role demands strict adherence to internal financial procedures and control processes, supporting the preparation and timely submission of statutory obligations (PAYE, VAT), and maintaining records for tax compliance. The officer will assist in audits and regulatory reviews and actively participate in the implementation and improvement of accounting systems and controls, working with management to strengthen financial processes across all business units.