Best Talent Reach (BTR) Applying For Personal Secretary at Cabrija in Tanzania

Cabrija Limited is seeking a highly organized, proactive, and discreet Personal Secretary to provide essential executive-level support to the Director. This pivotal role involves meticulously coordinating appointments, managing meetings, and ensuring the smooth operation of the Executive's daily schedule. The successful candidate will be responsible for filtering, answering, and drafting professional communications, including emails, phone calls, and physical mail, on behalf of the Director. They will also be instrumental in organizing meeting agendas, booking appropriate venues, and diligently recording minutes during discussions. This role further encompasses creating and formatting critical reports, updating various databases, and maintaining highly organized digital and physical filing systems to ensure efficient information retrieval. Furthermore, the Personal Secretary will manage visitor screening, procure necessary office supplies, and accurately process invoices or expense reports. Additional responsibilities include maintaining and renewing company vehicles, business licenses, and permits, as well as diligently managing all relevant administrative records in the required manner. This position is ideal for an individual who is highly organized, maintains strict confidentiality, and is essential to the executive's success.