PERSONAL SECRETARY (1 VACANCY) @ ALLEY CO-OPERATIVE UNI RIVACU LTD
ALLEY CO-OPERATIVE UNI RIVACU LTD is seeking a highly organized and professional Personal Secretary to join their team in Babati, Manyara. The successful candidate will be responsible for providing comprehensive administrative and secretarial support to the General Manager and Union Management. Core responsibilities include receiving and interviewing visitors, directing them appropriately, and handling official correspondence, reports, and circulars to ensure the smooth operation of the cooperative union.
In addition to daily administrative tasks, the Personal Secretary will be instrumental in organizing and coordinating Management, Board, and Annual General Meetings (AGMs). This includes preparing agendas, taking accurate minutes, and maintaining meticulous filing systems for member records and statutory files. The role requires a candidate who can work independently under pressure and maintain a high degree of confidentiality while representing the Union professionally to all stakeholders.
In addition to daily administrative tasks, the Personal Secretary will be instrumental in organizing and coordinating Management, Board, and Annual General Meetings (AGMs). This includes preparing agendas, taking accurate minutes, and maintaining meticulous filing systems for member records and statutory files. The role requires a candidate who can work independently under pressure and maintain a high degree of confidentiality while representing the Union professionally to all stakeholders.
Key Requirements
Diploma in Secretarial Studies (NTA-Level 6) or equivalent qualification from a recognized institution.
Must have passed Shorthand (English) at a speed of 100 words per minute.
Must have passed Shorthand (Kiswahili/Hati Mkato) at a speed of 100 words per minute.
Advanced computer knowledge in MS-Word, MS-Excel, and MS-Publisher.
Proficiency in Internet and Email usage for official correspondence.
Minimum of two (2) years of working experience in a secretarial or administrative role.
Strong written and verbal communication skills in both English and Kiswahili.
Proven ability to organize and coordinate high-level meetings and AGMs.
Experience in managing filing and records management systems for statutory documents.
Excellent interpersonal skills for receiving, interviewing, and directing visitors.
Ability to prepare and type official reports and circulars accurately.