EXECUTIVE ASSISTANT TO THE VICE PRESIDENT @ TALENT1X
Talent1X is recruiting on behalf of a licensed professional engineering firm practicing in the State of New York for a highly experienced Executive Assistant to directly support the Vice President. This opportunity is ideal for a senior professional who can manage executive priorities, maintain operational organization, and provide high-level administrative support within a fully remote environment. The role requires working within the US EST timezone to ensure seamless coordination with the executive team. Key responsibilities include managing executive calendars, coordinating meetings, and handling complex executive communications. You will also be responsible for preparing reports, presentations, and briefing materials, as well as providing project tracking and RFP/proposal support. The candidate must ensure effective follow-ups and stakeholder communication management to keep operations running smoothly. Compensation for this position is mentioned as $7 to $9 USD per hour.
Key Requirements
Minimum of 3–5 years of experience as an Executive Assistant supporting senior leadership such as VPs or Directors.
Strong organizational, communication, and multitasking skills with a high degree of attention to detail.
Demonstrated professionalism and the ability to maintain strict discretion and confidentiality.
Proven capacity to work independently and effectively in a fully remote work environment.
Immediate availability to begin the role and commit to a full-time work schedule.
Expertise in executive calendar management and complex meeting coordination across time zones.
Proficiency in preparing high-quality reports, presentations, and briefing materials for executive review.
Experience in administrative and operational coordination, including project tracking and RFP/proposal support.
Ability to manage executive follow-ups and maintain professional communication with stakeholders.
Willingness and ability to work consistently within the US Eastern Standard Time (EST) zone.