EXECUTIVE ANALYST / PA TO THE CHAIRMAN @ PCS
PCS is hiring on behalf of a client for an Executive Analyst / Personal Assistant to the Chairman. The primary role is to provide high-level executive support to the Chairman, who often works outside Tanzania, through diligent performance analysis, comprehensive reporting, efficient coordination, robust tender and EOI support, and effective overall management of the Chairman's office. This pivotal position ensures the Chairman's operations run smoothly and effectively.
Key responsibilities include conducting thorough performance analysis and preparing consolidated reports and executive summaries for strategic decision-making. The role involves tracking revenue against budgets/targets, analyzing variances, monitoring debtor aging, and identifying operational trends. The Executive Analyst will also prepare insightful dashboards and presentations to facilitate informed decision-making. Further duties extend to supporting tender and EOI documentation, including compliance checks, tracking submissions, and managing the entire submission process. The position also entails comprehensive meeting management, from scheduling virtual and physical meetings to preparing agendas and documenting Minutes of Meetings. Crucially, the individual will track action points and ensure timely follow-up with relevant managers and teams. Handling confidential correspondence, preparing briefing packs, and managing communication flow are also essential. Lastly, the role requires coordinating travel logistics and maintaining highly organized digital and physical filing systems.
Key responsibilities include conducting thorough performance analysis and preparing consolidated reports and executive summaries for strategic decision-making. The role involves tracking revenue against budgets/targets, analyzing variances, monitoring debtor aging, and identifying operational trends. The Executive Analyst will also prepare insightful dashboards and presentations to facilitate informed decision-making. Further duties extend to supporting tender and EOI documentation, including compliance checks, tracking submissions, and managing the entire submission process. The position also entails comprehensive meeting management, from scheduling virtual and physical meetings to preparing agendas and documenting Minutes of Meetings. Crucially, the individual will track action points and ensure timely follow-up with relevant managers and teams. Handling confidential correspondence, preparing briefing packs, and managing communication flow are also essential. Lastly, the role requires coordinating travel logistics and maintaining highly organized digital and physical filing systems.
Key Requirements
Strong analytical, reporting, and problem-solving skills.
Excellent communication (written & verbal) for high-level correspondence.
High attention to detail and strong organization/time management abilities.
Proficiency in MS Office (Excel, Word, PowerPoint) for creating reports and presentations.
Ability to work under pressure, meet deadlines, and learn quickly in a dynamic environment.
High integrity and discretion/confidentiality in handling sensitive information.
Proven experience in providing high-level executive support or as a Personal Assistant to senior management.
Experience in coordinating international travel logistics and managing complex schedules.
Adeptness in preparing consolidated reports, executive summaries, and performance dashboards.
Capability to support tender and Expression of Interest (EOI) documentation, ensuring compliance and timely submissions.