DOCUMENT CONTROLLER @ INFINITY DEVELOPMENTS
Infinity Developments is seeking a dedicated Document Controller to manage the project’s comprehensive document control system in Unguja, Zanzibar. The successful candidate will be responsible for ensuring that all technical documents, architectural drawings, official correspondence, and project records are accurately registered, distributed, and securely stored to maintain a single source of truth for the entire project lifecycle. This role is pivotal in maintaining the integrity of project data and ensuring that construction teams have access to the most up-to-date information.
Key duties involve setting up and maintaining the electronic document management system (EDMS), tracking RFIs, submittals, and material approvals, and preparing detailed status reports for management review. The role also supports the Quantity Surveyor with contractual documentation and coordinates the final handover of O&M manuals. This position is critical for maintaining organizational standards and ensuring compliance with project naming conventions and metadata requirements. The candidate must be able to manage high volumes of documents under significant time pressure to meet project milestones.
Key duties involve setting up and maintaining the electronic document management system (EDMS), tracking RFIs, submittals, and material approvals, and preparing detailed status reports for management review. The role also supports the Quantity Surveyor with contractual documentation and coordinates the final handover of O&M manuals. This position is critical for maintaining organizational standards and ensuring compliance with project naming conventions and metadata requirements. The candidate must be able to manage high volumes of documents under significant time pressure to meet project milestones.
Key Requirements
Diploma or degree in Business Administration, Information Management, or a related field.
Minimum of 3 years of document control experience specifically within construction projects.
Proven experience working with EDMS platforms such as Aconex, Asite, or Procore.
High level of organization with exceptional attention to detail.
Proficiency in MS Office suite, with advanced skills in Excel and Outlook.
Strong understanding of construction documentation workflows and transmittal processes.
Ability to manage high volumes of documentation under strict time pressure.
Knowledge of document numbering and naming conventions according to industry standards.
Experience in managing drawing registers and ensuring latest revisions are utilized.
Capability to coordinate the compilation of handover documentation and O&M manuals.