EXECUTIVE SECRETARY @ HABIB GRUPPE
Habib Gruppe is looking for an experienced Executive Secretary to support our operations in Germany. Our group, which encompasses textiles, printing, and international trade, relies on the executive office to ensure seamless coordination between our international branches. The Executive Secretary will act as a vital link between senior management and external stakeholders, managing high-priority communications and ensuring that the Executive Director's agenda is handled with precision. This role offers the chance to work within a dynamic international network and gain exposure to high-level decision-making processes.
Your responsibilities will include organizing internal and external meetings, taking minutes, and managing office supplies to maintain efficiency. You will also prepare presentations and draft professional documents while maintaining secure records of all business dealings. This role is perfect for a professional looking for variety and engagement in their daily tasks, with opportunities to develop sought-after skills in time management and strategic communication. While Habib Gruppe is headquartered in Egypt, this specific post focuses on our activities and presence in Germany. Other branch locations include China and Egypt.
Your responsibilities will include organizing internal and external meetings, taking minutes, and managing office supplies to maintain efficiency. You will also prepare presentations and draft professional documents while maintaining secure records of all business dealings. This role is perfect for a professional looking for variety and engagement in their daily tasks, with opportunities to develop sought-after skills in time management and strategic communication. While Habib Gruppe is headquartered in Egypt, this specific post focuses on our activities and presence in Germany. Other branch locations include China and Egypt.
Key Requirements
Excellent communication skills in professional settings.
Exceptional time management and ability to meet deadlines.
Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
Prior experience in a similar administrative or secretarial position.
Proven ability to handle confidential business information securely.
Strong organizational skills for managing executive meetings.
Experience in drafting and preparing high-quality reports.
Competence in planning complex travel arrangements and logistics.
High level of professional integrity and discretion.
Ability to act as a bridge between management and other departments.