OFFICE ASSISTANT @ DANISH TRADE UNION DEVELOPMENT AGENCY (DTDA)
The Danish Trade Union Development Agency (DTDA) is seeking a qualified Office Assistant for its Sub-Regional Office (SRO) based in Arusha. This office covers East and Southern Africa, and the successful candidate will play a vital role in providing administrative and operational support to ensure the smooth daily functioning of the organization. The position reports directly to the Head of Office and involves a wide range of responsibilities including general office coordination, procurement, and records management. The Office Assistant will be tasked with processing office bills and utilities, supporting basic financial administration activities, and ensuring that all office administration complies with DTDA guidelines. The role also requires the individual to monitor office supplies, maintain inventory records, and handle minor procurement of goods and services. Additionally, the assistant will draft routine correspondence, coordinate logistics for meetings and workshops, and manage digital filing systems using Microsoft Teams to maintain high standards of organizational efficiency.
Key Requirements
Bachelor’s Degree in Business Administration or a related field.
Minimum of 2 years of professional experience in an administrative role.
Proven experience working in an NGO environment is highly advantageous.
Excellent communication skills in both English and Swahili.
High proficiency in Microsoft Word and Microsoft Excel.
Ability to process office bills and manage utility payments accurately.
Strong organizational skills for maintaining inventory and office supplies.
Experience in drafting professional correspondence, reports, and letters.
Competence in coordinating logistics for workshops and corporate events.
Familiarity with digital filing systems and document management software like Microsoft Teams.