FINANCE & OPERATIONS COORDINATOR @ ALL TERRAIN
All Terrain is one of the nation's top experiential marketing agencies, specializing in strategic brand activations and authentic consumer engagement. As we celebrate 27 years of profitable growth in 2025, we are looking for a detail-oriented Finance & Operations Coordinator to support the day-to-day financial and people operations of our growing agency. This is a hybrid role based in Chicago, perfect for an entry to mid-level professional looking to make a significant impact within a recognized industry leader.
In this role, you will be responsible for handling core accounting administration, including Accounts Payable (AP) and Accounts Receivable (AR), as well as supporting payroll and benefits administration. You will work closely with external accounting and HR partners to maintain employee records and ensure compliance with documentation such as I-9s and W-9s. Additionally, you will play a key part in improving systems and processes as the agency continues to scale, requiring a candidate who is highly organized and proficient in tools like QuickBooks and Excel.
In this role, you will be responsible for handling core accounting administration, including Accounts Payable (AP) and Accounts Receivable (AR), as well as supporting payroll and benefits administration. You will work closely with external accounting and HR partners to maintain employee records and ensure compliance with documentation such as I-9s and W-9s. Additionally, you will play a key part in improving systems and processes as the agency continues to scale, requiring a candidate who is highly organized and proficient in tools like QuickBooks and Excel.
Key Requirements
1–4 years of experience in finance, accounting, operations, or HR administration.
Proven experience with AP/AR processes, invoicing, and bill payment.
Familiarity with payroll processing and benefits administration.
Strong attention to detail and exceptional organizational skills.
Proficiency in Microsoft Excel and Google Sheets.
Hands-on experience with QuickBooks software.
Experience with payroll software like Gusto, ADP, or Paychex is a plus.
Ability to maintain and organize employee records and compliance documentation.
Strong communication skills for vendor communication and internal coordination.
Capability to assist in improving operational systems and processes.