OFFICE ASSISTANT (1 POSITION) @ A.B.S. & ASSOCIATES, CHARTERED ACCOUNTANTS (MEMBER FIRM OF JPA INTERNATIONAL)
A.B.S. & Associates is seeking a highly organized and reliable individual to join our team as an Office Assistant. This essential administrative role ensures the smooth, daily operation of our Chartered Accountants office, providing critical support to our professional staff and management. The successful candidate will manage general office duties, maintain organizational systems, and act as the first point of contact for clients and vendors.
The Office Assistant will be responsible for tasks ranging from document control and archiving to managing correspondence, scheduling appointments, and ensuring the office environment is productive and well-stocked. We are looking for an energetic individual with excellent communication skills and a strong commitment to maintaining professionalism and confidentiality in all administrative matters within our high-paced accounting firm.
The Office Assistant will be responsible for tasks ranging from document control and archiving to managing correspondence, scheduling appointments, and ensuring the office environment is productive and well-stocked. We are looking for an energetic individual with excellent communication skills and a strong commitment to maintaining professionalism and confidentiality in all administrative matters within our high-paced accounting firm.
Key Requirements
High school diploma or equivalent; further qualification in office administration is a plus.
Proven previous experience (minimum 1 year) in a fast-paced office administrative or clerical role.
Exceptional organizational and time management skills, with ability to multitask effectively.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for document creation and email management.
Strong verbal and written communication abilities in English and local languages.
Ability to handle and maintain strict confidentiality regarding client and firm information.
Experience managing office supplies, equipment inventory, and maintenance requests.
Reliable, punctual, and professional appearance and demeanor.
Basic knowledge of accounting procedures or data entry is desirable.
Experience in managing electronic and physical document archiving systems.