SALES ADMINISTRATOR & REAL ESTATE TRANSACTION COORDINATOR @ WINGMAN GROUP
We are seeking a detail-oriented Sales Administrator & Real Estate Transaction Coordinator to join our team. This role is pivotal in ensuring seamless property transactions and delivering exceptional experiences for our clients. You will be responsible for a wide range of administrative tasks, including drafting listing agreements, managing contracts, and ensuring compliance with regulatory standards such as mortgage documentation and escrow. You will also manage client databases (CRM) and act as the first point of contact for potential clients via phone and email.
In addition to administrative support, you will play a key role in our marketing and digital presence. This includes designing high-quality marketing collateral like flyers and posters, managing social media engagement, and maintaining online property listings across major portals like Domain.com.au. The ideal candidate will be proficient in technical tools such as VaultRE, Canva, and Trello, and possess at least 9 months of experience in the Australian or New Zealand real estate market. This is a remote position requiring a dedicated home office and high-speed internet.
In addition to administrative support, you will play a key role in our marketing and digital presence. This includes designing high-quality marketing collateral like flyers and posters, managing social media engagement, and maintaining online property listings across major portals like Domain.com.au. The ideal candidate will be proficient in technical tools such as VaultRE, Canva, and Trello, and possess at least 9 months of experience in the Australian or New Zealand real estate market. This is a remote position requiring a dedicated home office and high-speed internet.
Key Requirements
Minimum of 9 months of demonstrated experience in Australian or New Zealand Sales Administration or Property Management.
Proven ability to create and manage real estate contracts (Forms 5, 6, 8, 10).
Proficiency in Real Estate CRMs such as VaultRE, Agent Box, Box and Dice, LockedOn, Eagle CRM, PropertyMe, or Property Tree.
Experience with Australian property portals including Domain.com.au and Realestate.com.au.
Expert-level proficiency in Microsoft Office (Teams/Excel) and Google Suite.
Skilled in marketing and operations tools like Canva, Campaign Track, Campaign Agent, Trello, and Monday.com.
Exceptional verbal and written communication skills for client relations and reporting.
Ability to manage lead generation, cold-calling, and social media engagement schedules.
Reliable high-speed internet connection and a dedicated home office environment.
Sharp attention to detail and the ability to multitask effectively in a fast-paced environment.