EXECUTIVE VIRTUAL ASSISTANT / BUSINESS ADMINISTRATOR @ REMOTE COWORKER
We are seeking a highly organized and tech-savvy Executive Virtual Assistant / Business Administrator to support daily operations and executive-level tasks. This role requires strong administrative skills, attention to detail, and the ability to collaborate in real time using a MacBook environment. The ideal candidate is proactive, reliable, and comfortable working directly on the client’s system via remote access using tools like TeamViewer to ensure seamless business operations. Key responsibilities include managing calendars, emails, and executive schedules, organizing files, and performing desktop cleanup to maintain digital systems. You will be responsible for preparing reports, documents, and presentations, as well as managing spreadsheets with high accuracy. Additionally, you will handle expense tracking, reconciliation, and light bookkeeping tasks, while coordinating meetings, preparing agendas, and tracking action items to communicate professionally with clients and internal teams.
Key Requirements
Minimum 1 year experience as an Executive Assistant, Virtual Assistant, or Business Administrator.
Must be available for real-time collaboration during 12:00 PM – 5:00 PM EST.
Full proficiency in macOS environment and must own a MacBook for daily operations.
Strong English communication skills, both written and verbal, for professional correspondence.
Advanced proficiency in Microsoft Excel or Google Sheets for data reports and analysis.
Experience using TeamViewer or similar remote desktop software for system management.
Proven ability to handle executive-level administrative tasks and complex scheduling.
Strong organizational and time management skills for managing multiple business workflows.
Reliable high-speed internet connection and a professional remote workspace setup.
Ability to maintain high levels of integrity and confidentiality with sensitive client data.