RECEPTIONIST @ ACCPRO INTERNATIONAL
The Receptionist will serve as the initial point of contact for the office, responsible for welcoming and assisting walk-in guests and clients, as well as managing high-volume incoming and outgoing communications, including answering phone calls and transferring them to the appropriate personnel. A key administrative function involves distributing critical company information such as sales performance data, company memos, and earned incentive leaves, quotas, and sales performances to PMR’s and house account dealers/clients. This role ensures all client concerns are coordinated effectively to the respective internal people.
A significant part of this role centers around meticulous document and order management. Responsibilities include booking orders (handling Sales Orders - S.O.), diligently updating and monitoring clients and PMR’s regarding unreturned green invoices, performing regular checks of pending green invoices per account, and encoding all new invoices into the mother file. The role requires making summaries of pending green invoices for weekly submission of reports (returned/unreturned green invoices) to the COO and ensuring all customer service files are complete and properly filed. Additionally, the receptionist is responsible for monitoring, collecting, issuance, and disposal of ink cartridges, preparing Sales Order Forms, assisting with clearance checks for pending green invoices, and managing general office support tasks such as occasionally ordering and preparing food and reminding staff about low office supplies.
A significant part of this role centers around meticulous document and order management. Responsibilities include booking orders (handling Sales Orders - S.O.), diligently updating and monitoring clients and PMR’s regarding unreturned green invoices, performing regular checks of pending green invoices per account, and encoding all new invoices into the mother file. The role requires making summaries of pending green invoices for weekly submission of reports (returned/unreturned green invoices) to the COO and ensuring all customer service files are complete and properly filed. Additionally, the receptionist is responsible for monitoring, collecting, issuance, and disposal of ink cartridges, preparing Sales Order Forms, assisting with clearance checks for pending green invoices, and managing general office support tasks such as occasionally ordering and preparing food and reminding staff about low office supplies.
Key Requirements
Graduate of any 4 year course
Commerce course with accounting subjects is an advantage
Preferably with working experience in office procedures and services
Computer literate and proficient in office software
Able to handle pressure efficiently
Well mannered and professional demeanor
Ability to multitask effectively
Highly organized and detail-oriented
Fast learner and proactive
Good communication and interpersonal skills
Able to speak and understand the English language fluently